T-ACT Tsukuba Action Project » To local community organizations

To external organizations that would like to recruit student volunteers

Procedure for recruiting student volunteers

Please follow the procedure below if your organization would like to recruit student volunteers.

1. T-ACT organization registration application (valid within the academic year)

Contact us using the contact details at the bottom of the page. We will send you an organization registration form. Please fill it in and return it to us.
If you are making an application for the first time, please also send materials that show the outline of your organization and the details of your activities.

2. Interview

The person in charge will contact you to arrange an interview.
An interview may not be required if your organization is a public institution. The university will decide whether or not to register your organization based on the interview and materials provided and in accordance with the policy set forth by the University of Tsukuba.

3. Issuing an organization ID and notification of the decision

An organization ID will be issued to organizations that have passed the review and they will receive a Decision Notification.
It normally takes about two weeks from the time of application and interview until the notification is sent.

4. Application for recruiting volunteers

After your organization has been registered, file an application to recruit volunteers through the website.
Send leaflets or other documents that show the details of the recruitment together with your application.
Send leaflets or other documents that show the details of the recruitment together with your application.
Applications will only be accepted for unpaid volunteer activities.
(If actual expenses for transport, lunch and materials for the activity are provided, the volunteer activity will still be deemed unpaid.)
If you are seeking to recruit students as paid volunteers or for part-time work, please contact ushere.

5.Conducting and reporting on activities

If a student wishes to participate in the activity, they will register with T-ACT as a participant and engage in the activity.
When the activity has finished, please report on the student’s performance and the activities using the T-ACT Action Project Report. If the activity is for the whole year, submit the report at the end of the academic year.

How to share volunteer information on campus

We will share approved volunteer recruitment information as follows:

Introduction on the T-ACT Forum	Area 1 3rd floor of Building 1D
Posting on the T-ACT website	T-ACT website
Posting and distribution at the T-ACT Volunteer corner	Area 1 Hall on the 3rd floor of Building 1D
Posting at each Academic Service Office	6 locations
Posting on social media	Facebook and Twitter
Distribution via email magazine	If requested by registered people and organizations

Policy for handling volunteers for T-ACT

1 Organizations that can register

Organizations that conduct activities that are eligible for volunteer insurance, including national and regional public institutions or equivalent organizations; organizations registered with municipal social welfare councils in Ibaraki Prefecture; and organizations that have a track record of accepting students from the University of Tsukuba or other universities

2 Eligible volunteer activities

1. Activities with a high public interest and of a public nature
2. Activities that are not conducted for profit
3. Activities that consider the educational opportunities for participating students
4. Activities that are judged to be very safe

3 Volunteer activities that cannot be accepted

1. Activities with a political or religious purpose
2. Activities that are dangerous
3. Activities that are harmful mentally and physically
4. Activities that violate laws and regulations
5. Activities that are contrary to public order and morals
6. Activities with individuals seeking volunteers, rather than organizations
7. Activities that are judged to be inappropriate for university students to engage in
8. Paid activities (If actual expenses for transport, lunch, and materials for the activity are provided, the volunteer activity will still be deemed unpaid.)
9. Other activities that are contrary to the responsibilities of students.

4 Rule to be observed in activities

1. Sufficiently disclose the details and conditions of activities to students and gain the agreement of both parties before starting the activity.
2. Communicate the information and points of consideration for the activity before starting and provide training and support if necessary.
3. Confirm that the student already has volunteer insurance and do not let them engage in the activity if they do not have it.
4. The staff of the accepting organization must engage in the activity alongside the students.
5. Give consideration to classes and examination periods, which are the primary responsibility of students.
6. The purpose of T-ACT is to encourage the growth of students in short-term activities that run for a fixed period of time, so do not bind or force students to engage in continuous activities for a long period of time.
7. Please be aware that a student may quit the activity halfway through for personal reasons.
8. After the activity has finished, report to T-ACT on the participation of the student.

5 Cooperation in activities

If a student from the University of Tsukuba is participating in a volunteer activity without going through T-ACT, share the information with us beforehand, with the consent of the student, so that we will know what is going on.

6 Disclaimer

The T-ACT Promotion Office is not responsible for any troubles that may arise regarding the volunteer information handled by the T-ACT Promotion Office.

7 Other

The T-ACT Promotion Office established under the supervision of the Advisor to the Vice President is responsible for providing information on external volunteer activities to students. In addition, in the event of an infringement of the matters in items 1 to 4 above, a T-ACT organization registration or volunteer recruitment information may be retracted.